Troop 447 BYLAWS
Current Edited Revision Date: March 15th, 2017
TROOP 1447 BY-LAWS
ARTICLE I – GENERAL
These by-laws are guidelines for all youth and adult members of Boy Scout Troop 1447. Troop 1447 is chartered by Highlands Church. The Highlands Community of Christ Church and operates in accordance with the policies of the Golden Eagle District, Heart of America Council, and the Boy Scouts of America (BSA). The complete Troop Bylaws shall be in compliance with BSA policy. The complete governing documents include:
- Heart of America Council Code of Ethics and Conduct, June 2008
- Bylaws of the Heart of America Council Boy Scouts of America, November 15, 2000
- Troop 1447 Bylaws, official copy to be retained by Troop Committee secretary
- Troop 1447 New Scout Parent Orientation
- Troop 1447 General Information Packet
For clarification throughout this document, Troop 1447’s Executive Committee will consist of the Chartered Organization Representative, Committee Chairman and the Scoutmaster. Please refer to the https://troop447.us/meet-our-leaders/ page for current names and contact information for these individuals.
ARTICLE II – PURPOSE
Troop 1447 and the Boy Scouts of America exist to provide boys an effective program designed to build desirable qualities of character, to train in the responsibilities of participating citizenship, and to enhance the development of physical, mental, and emotional fitness. In achieving this purpose, emphasis shall be placed upon the educational program of the Boy Scouts of America and the oaths, promises and codes of the Scouting program.
ARTICLE III – MEMBERSHIP GUIDELINES
SECTION 1 – ELIGIBILITY. Membership in the Troop is available to boys who have completed the fifth grade or are at least eleven years old. Boys remain eligible until they are eighteen years old.
SECTION 2 – PRINCIPLES. All registered Scouts must abide by the Scout Oath, Scout Law and the Outdoor Code. Also, Troop 1447 has instituted a Code of Conduct which is to be read and signed by the Scout and the parents/guardians. This shall be placed on file before the Scout can attend monthly campouts or summer camp. Summer camp has an additional behavior agreement for that is reviewed prior to camp.
SECTION 3 – APPLICATION. Boys apply to the Troop by completing an official application with their parents, and submitting the application to the Scoutmaster. A boy becomes a member of the Troop when he has paid the required fees (see Article IV) and his application is approved by the Scoutmaster.
SECTION 4 – PROSPECTIVE MEMBERS. Any boys, particularly Webelos Cub Scouts, interested in joining the Troop are encouraged to attend Troop meetings or other Troop activities. The boy’s parent or den leader must accompany the boy and must obtain the Scoutmaster’s permission to attend the event. The boy must pay any necessary fees for activities that he attends. Prospective members are not covered by the Troop’s insurance.
ARTICLE IV – FINANCES
SECTION 1 – FEES. Currently Troop 1447 charges an Annual assessment to help cover the cost of patches and other materials that are expensed throughout the year, including dues for Council.
$35 Eagle Scouts under 18 years old
Beginning in 2015, it is optional to pay the annual assessment quarterly to ease the burden at the end of the year. In 2016 and beyond, the quarterly payments will be expected. These annual payments are for the following year. (ie. payments made in 2016 are for 2017) There are other expenses that are incurred for Summer Camp that are assessed annually and passed on to the Scout in the charges collected for summer camp. These charges cover ice, paper towels and other essential items used by all Scouts attending camp. Summer Camp payments are broken up and to be paid in September, October, November, February, and March.
SECTION 2 – FINANCIAL ASSISTANCE. Troop 1447 is committed to providing the Scouting experience to any boy who wants to join, regardless of family financial situations. Any Scout or parent may request financial assistance by contacting the Scoutmaster. Requests will be handled discreetly by the Scoutmaster or Executive Committee. Campership funds for summer camp at Bartle Scout Reservation are also available. Inquiries can be made with the any member of the Executive Committee.
SECTION 3 – SCOUT FUND. Scouts may earn money through Troop-approved fundraising events from popcorn sales, etc. This money will be credited to the boy’s Scout Fund by the Troop Treasurer. The funds may be used for dues, registration fees, campout or summer camp fees, or other Scout-related expenses. If a Scout transfers to another troop or leaves Boy Scouts, the Treasurer will return the unused funds after settling outstanding charges to him if he makes a written request within 30 days of the next time the Troop recharters. If no request is made within this period, the Scout forfeits the balance of his Scout Fund to the Troop.
SECTION 4 – RETURNED CHECK/OVERDUE. A Scout or parent that has two or more returned checks or behind 3 or more months will need to make payment by cash or cashier’s check to get current. Fees associated with returned checks will also need to be paid by the Scout or parent.
ARTICLE V – MEETINGS AND ACTIVITIES
SECTION 1 – GENERAL. The meetings listed below will be held during the months of August through June, generally aligning the Troop year with the school year. Additional Troop meetings/activities will be held during the summer. The Troop leadership (Scout and adult) will conduct a planning session at the beginning of the year, and then publish a calendar with all meetings and activities. All Troop meetings are considered “open” to parents, family members, and all Scout leaders.
SECTION 2 – TROOP MEETINGS. Troop 1447 meets Mondays from 7:00 to 8:00 p.m. in the designated meeting room. Exceptions to this will be announced in advance of a meeting. Meetings are not scheduled when it is a school day off or holiday for North Kansas City School District.
SECTION 3 – COURTS OF HONOR. Once a quarter, the Troop will hold a Court of Honor. At this special meeting, advancement, merit badges and leadership positions are awarded. Families and special guests are strongly encouraged to attend all Courts of Honor.
SECTION 4 – CAMPING TRIPS/GRUBMASTER DUTY. Camping is a vital ingredient of Scouting, and Troop 1447 will camp outdoors year round. Campouts typically include Friday evening thru Sunday morning. Also, an adult grubmaster and a patrol grubmaster will be designated to purchase and transport the food for designated meals. For the Scout, this accomplishes rank requirements. There is a separate policy on being a grubmaster for a campout. Grubmaster receipts must be turned in to Treasurer within two weeks of the event. Total amount reimbursed will not exceed $15 per signed up scout, unless special permission has been approved by the troop committee.
SECTION 5 – RELIGIOUS OBSERVANCE. Troop 1447 will attend activities that include worship service. When a worship service is provided during the activity all Scouts will be expected to attend.
SECTION 6 – PERSONAL CANCELLATIONS. The Troop goes on many exciting outings and events. Once sign-ups are finalized and the troop has made payment for such an event, the Scout’s family is responsible for payment. Even if the Scout is unable to attend, the family is still responsible for payment to the troop. It is assumed that all scouts will be attending the events and families must choose to not sign up by the 1st of the month that the event is scheduled.
SECTION 7 – THREATENING WEATHER. In the event of threatening weather, the adults on the event or prior to the event will make a decision to continue with the campout/event or cancel it. In the event of unforeseen circumstances, parents need to be prepared to pick up their Scout. An adult on the campout/event will make arrangements to contact the parent to pick up the Scout.
ARTICLE VI – UNIFORMS
Scouts in Troop 1447 wear two uniforms as described below. The Scoutmaster or Senior Patrol Leader will announce the uniform prior to each event or activity. At a minimum, Scouts will travel to/from Troop activities in one of the two uniforms.
Class A Uniform: Consists of the official Scout shirt with all current badges and insignia; neckerchief (scarf) with slide or bolo tie; Mic-O-Say and/or OA hardware and neat pants or shorts. Optional items include a cap (either the official green-and-red Scout cap, the Troop cap, or other BSA cap), the official pants or shorts, official socks, merit badge sash, and red patch vest. It is expected that all badges are to be sewn on with no safety pins, needles, paper clips, staples or any metal or plastic device being used for attaching any badge or insignia to the shirt.
Class B Uniform: Consists of either the Troop T-shirt or BSA T-shirt, worn with neat pants or shorts; Mic-O-Say and/or OA hardware. Optional items include a cap (either the official green-and-red Scout cap, the Troop cap, or other BSA cap), the official pants or shorts, and official socks. This uniform is allowed to be worn between Memorial Day weekend and Labor Day weekend at meetings only.
ARTICLE VII – ADVANCEMENT
SECTION 1 – GENERAL. Scouting provides a series of surmountable hurdles through the opportunity to advance in rank. The steps in the advancement system help a boy grow in self-confidence, self-reliance and the ability to help others.
SECTION 2 – ELIGIBILITY. To be eligible for any rank, the Scout must meet the requirements specified in the official Boy Scout Handbook. Any registered adult leader (except a boy’s parent or sibling) in the Troop can sign off requirements. Scout spirit must be witnessed by leaders and Scoutmaster, or be explained in Scoutmaster conference. Active in your patrol and troop is defined as more than 50% participation. Leadership positions must have been actually completed per the job description as approved by the troop committee.
SECTION 3 – SCOUTMASTER CONFERENCE. After satisfying all skill, knowledge, service project, merit badge, leadership and longevity requirements for a particular rank, a Scout will meet with the Scoutmaster in a Scoutmaster Conference. Prior to meeting with the Scoutmaster the Scout will visit with the Treasurer to confirm they are current. The Treasurer will provide confirmation if the Scout is in good standing, or has set up a payment plan, and the Scout will provide that to the Scoutmaster.
SECTION 4 – BOARD OF REVIEW. The final step in earning rank advancement is to appear before a Board of Review, that the scout has requested from the advancement chair. For all ranks below Eagle, the Board of Review consists of the Advancement Coordinator (or his/her designee) and two other 21 years or older registered adult committee members. Boards of Review take approximately 30 minutes and will normally be held during normal Troop meetings, except those for Eagle rank. The Troop Life to Eagle Coordinator will coordinate all Boards of Review for Eagle rank.
SECTION 5 – UNIFORM. All participants in a Board of Review shall be dressed in a proper Class A uniform. Scouts should be in appropriate dress for Scoutmaster Conferences based on the activity or event at the time of the conference.
ARTICLE VIII – TROOP LEADERSHIP
Scouts will serve in leadership positions within the Troop and patrols in accordance with BSA guidelines. Scouts will be elected to leadership positions twice a year in elections conducted under the supervision of the Scoutmaster. Leadership positions must have been actually completed per the job description as approved by the troop committee.
Section 1 – Leadership Positions and Elections.
Elections for Senior Patrol Leader (SPL) and Asst. SPL (ASPL) shall be held semi-annually in April and October and his term shall be six (6) months. Once elected, the SPL or ASPL cannot be re-elected for a second consecutive term. Each Scout who is interested in any Leadership Positions must fill out an application and turn it into the current SPL or Scoutmaster, who will in turn review the Scout’s qualifications. Once the SPL is elected, he will consult with the Scoutmaster and select those Scouts of his choice who volunteered for all Troop Leadership positions. The election of each Patrol Leader and Asst. Patrol Leader will be elected by their respective Patrols at this election also.
Those positions that meet rank advancement requirements shall include, but are not limited to, the following:
- Senior Patrol Leader
- Assistant Senior Patrol Leader
- Den Chiefs
- Troop Guides
- Chaplain’s Aide
- Leave No Trace Advisor
ARTICLE IX – RULES
SECTION 1 – SAFETY. No Scout may carry a knife or ax of any kind until he receives the Totin’ Chip. Prior to participating in any water activity, each Scout must demonstrate his ability to swim. No Scout may operate a boat or canoe alone, and each Scout will wear a life jacket when he is in a boat or canoe. Scouts will wear helmets when riding bicycles. Tree climbing during meetings or activities is prohibited. Troop 1447 will employ the buddy system at all troop activities other than normal Troop meetings. Troop 1447 will follow all other safety guidelines found in the Guide to Safe Scouting.
SECTION 2 – PHYSICALS AND PERMISSION SLIPS. Prior to participating in Troop activities other than normal meetings, Scouts will have current physicals (Class 1 or 2, as appropriate) and permission slips on file with Troop adult leadership.
SECTION 3 – DUES. A Scout who does not pay his dues may not receive awards or participate in troop-financed activities.
SECTION 4 – ADVANCEMENT. Scouts are encouraged to advance in keeping with the Scout Handbook guidelines. For Mic-O-Say eligibility, advancement requirements are mandated. Once a Scout reaches the Life rank, he is to work with the Life to Eagle coordinator.
SECTION 5 – PROHIBITED EQUIPMENT. No Scouts shall bring any weapons (other than pocket knives) to any Troop meeting or activity. Exceptions will be considered from time to time depending on the activity. Scouts may not bring electronic devices to Troop activities, an exception may be authorized by the Scoutmaster only. If electronic devices are seen they will be confiscated. All adult leaders are responsible for assisting in enforcing this important measure. This is to prevent loss or damage and to make sure the Scouts have every opportunity to be engaged in the scouting experience. The Troop will not be held responsible at any time for occurrences relating to this issue.
SECTION 6 – BEHAVIOR. All Scouts will behave in accordance with the principles of the Scout Law and the Troop 1447 Code of Conduct. The Scoutmaster may expel from a meeting or activity any Scout for misbehavior or endangering the safety of others. In serious cases, the Scoutmaster may request that the Committee suspend or terminate the membership of a Scout in accordance with the Behavior Plan. If at any campout or activity where behavior is unacceptable, the parents/guardians will be notified and requested to arrive on site and transport the Scout and his gear back home.
SECTION 7 – ATTENDANCE. Scouts should attend all regular troop meetings, Courts of Honor, and campouts. Scouts are encouraged to participate in all other special activities as time and other commitments permit. The Troop encourages boys to participate in sports, music and other extracurricular activities as long as best effort is made to attend Troop activities. Troop 1447 does take attendance as we have requirements to adhere to for various reasons. When it is realized that a Scout is not attending any functions, the Scoutmaster or Committee Chair will investigate as to the reason(s) if we have not received notification from the Scout’s parents/guardians.
SECTION 8 – SUPERVISION. Scouts must remain in the immediate vicinity of any meeting or special activity, leaving the area only with the permission or knowledge of the Scoutmaster or supervising adult.
SECTION 9 – TROOP EQUIPMENT. If a Scout is deemed to have intentionally damaged a troop or council property, the Scout will be held financially responsible for the item after formal review by the Committee.
ADULT LEADER SECTION
ARTICLE X – ADULT LEADERSHIP
SECTION 1 – ELIGIBILITY. Adult leadership is available to anyone who volunteers and meets the requirements for adult leaders by the BSA. The Troop reserves the right to set additional requirements as necessary – for example level of experience, attendance at training sessions, ability to allot time to Troop activities, etc. Term of office is one year (generally the recharter year); however, leaders may be re-appointed in the same position or in different positions the following year. All adult leaders must be approved by the Troop Committee Chair, the Chartered Organization Representative, and the District Scout Executive. Current BSA policy should be reviewed for new leader training courses.
SECTION 2 – POSITIONS AND RESPONSIBILITIES. At a minimum, the Troop will select adults to fill the positions of Scoutmaster, Committee Chair, Treasurer, Secretary, Quartermaster, and Advancements Coordinator. The Chartered Organization Representative should be a member of Highlands Church. Other leadership positions will be announced and filled as needed. Assistant leaders shall have the full authority of the primary leader in that person’s absence.
SECTION 3 – COMMITTEE MEMBERSHIP. All registered leaders and all Scout’s parents/guardians are “committee members” and are encouraged to attend all committee meetings.
SECTION 4 – PARENTAL INVOLVEMENT. Parents and guardians are strongly encouraged to participate in Scouting as role models, mentors, teachers and organizers. It is rare for a Scout to attain Eagle rank without active parental involvement.
On occasion, we encounter situations that require a degree of common sense and courtesy which typically involve the younger Scouts. Situations such as homesickness, fear of thunderstorms with lightning, fear of firearms, bathroom urgencies, etc. are not uncommon. Please feel free to inform the Scoutmaster of anything that could be of concern with these types of issues. Transportation needs are also required for all activities so there may be occasions when we request assistance, we are all in this together and vehicle/gas costs are to be considered.
ARTICLE XI – CONDUCT OF BUSINESS
SECTION 1 – GENERAL. The Executive Committee can pre-approve all Troop activities and all expenditure of funds under $150, anything over this amount should be approved at a monthly committee meeting. No Troop adult leaders will obligate funds, commit Troop involvement, or make requests for resources without the authority of the Troop Executive Committee. After-the-fact requests for reimbursement of expenses may be considered by the Committee on a case-by-case basis only, however unapproved expenses regardless of amount or reason, should always be considered a “donation” to the Troop by the deciding Troop Member.
The Troop Executive committee shall consist of the COR, Scoutmaster and Committee Chair and will have ultimate authority as a group over all expenditures. The Executive Committee retains all authority, duties and responsibilities, not specifically designated herein.
An expense will be considered approved if an email is sent to the Executive Committee and electronic approval is received from all members of the Executive Committee. In a special situation, or an emergency, the Executive Committee will seek approval of other committee members for expenses over $150.
SECTION 2 – QUORUM. The Committee will conduct business and vote only when at least five registered committee members are present, including at least two of the following leaders: Scoutmaster, Committee Chair, COR, Advancement Chair or Treasurer.
SECTION 3 – VOTING. All Committee members shall have one vote for any decision before the Committee. Committee members holding more than one office have only one vote. A proposal is “approved” if a majority of members present vote in favor of it.
SECTION 4 – PARLIAMENTARY PROCEDURE. The Committee will normally conduct business in an informal manner. However, the Committee Chair may invoke standard parliamentary procedure if necessary to maintain order. Motions shall be made and seconded by anyone and a vote taken for approval.
SECTION 5 – EXCEPTIONS. The Committee may allow exception to any Article of these by-laws, on a case-by-case basis, except those related to safety.
ARTICLE XII – FINANCES AND RE-CHARTER
SECTION 1 – FISCAL YEAR. The Troop’s fiscal year is defined as September of one year through August of the following year.
SECTION 2 – BUDGET. The Troop Treasurer will maintain a budget that identifies projected income and expenses for the fiscal year. The Committee will approve the budget at the beginning of the fiscal/school year. The budget provides general guidance only; it does not authorize anyone to spend money.
SECTION 3 – RECEIPTS. A receipt is needed for all Troop expenses; all receipts will be turned over to the Troop Treasurer. When requested, the Treasurer will also issue a receipt to acknowledge cash paid to the Troop in excess of $5.00. Receipts should be turned in within two weeks.
SECTION 4 – CHECK APPROVAL. The Committee will designate those members authorized to sign checks drawn on the Troop’s checking account. In and of themselves, these ‘signature card’ designations do not constitute authority to spend money; they identify those leaders who may commit funds once an expense is approved by the Committee. No person shall sign a check if he/she is the payee.
SECTION 5 – AWARDS PURCHASE. The Advancement Coordinator has blanket authority to purchase advancement awards without prior approval of the Troop Committee.
SECTION 6 – FUNDRAISERS. Patrols will not conduct fund raising activities without Committee approval. All fund-raisers conducted by the Troop will be done in accordance with BSA policies.
SECTION 7 – EXPENSE REIMBURSEMENT. Reimbursement of expenses will be in accordance with the Reimbursement Policy.
SECTION 8 – AUDIT. The Committee Chair, or his/her appointed representative, will review the Troop financial records yearly (at the end of the fiscal year) and upon a change of Treasurer. The Chartered Organization Representative may inspect the Troop’s financial records at any time.
SECTION 9 – RECHARTER. Troop 1447 shall set the first day of November each year to be the deadline for all recharter documents to be completed and ready for submission to Council. All fees shall be due and payable by early November of each year. Each account will be debited the full amount at this time.
ARTICLE XIII – MEETINGS
SECTION 1 – COMMITTEE MEETINGS. The Troop Committee will normally meet once a month at a date and time convenient for as many members as possible. Typical agenda items for the Committee meeting include review of minutes from previous meeting (Secretary), Advancement report (Advancement Chair), financial report (Treasurer), review of upcoming events (Scoutmaster), and general business (Committee Chair). Parents are invited and encouraged to attend the Committee meetings.
SECTION 2 – SPECIAL MEETINGS. The Troop Committee may convene special meetings to conduct business. Such meetings include the Annual Troop Planning Conference to be held on a Saturday afternoon on a specific date in January determined in a previous committee meeting. The Senior and Asst. Senior Patrol Leader must also attend the annual planning meeting.
Planning sessions for special events such as membership rallies, or subcommittee meetings to review finances or by-laws will be held as necessary. All special meetings will be open to parents.
ARTICLE XIV – TRAINING
SECTION 1 – GENERAL. As soon as possible after registering, adult leaders are strongly encouraged to attend training appropriate for their position. Such training typically includes, but is not limited to, Scoutmaster Fundamentals and Youth Protection training. The Troop will reimburse fees after completion of the training session in accordance with Article XI, Section 1.
SECTION 2 – YOUTH PROTECTION TRAINING. All participating adults will complete Youth Protection Training at a minimum of every two years. Proof of completion must be presented to the Scoutmaster. The Membership Chair will record the date on my.scouting.com also.
SECTION 3 – ROUNDTABLE. The Scoutmaster or his/her appointed representative will attend monthly District Roundtable training/information sessions. All other adult leaders are encouraged to attend the Roundtable to gain ideas and experience in the ways of Scouting.
ARTICLE XV – UNIFORMS
At a minimum, the following leaders should wear a correct Scout uniform, as defined in Article VI, to Troop meetings and other special events as appropriate: Scoutmaster, Assistant Scoutmaster(s), Advancement Chair, and Committee Chair. All other adult leaders are encouraged but not required to wear a correct Scout uniform.
ARTICLE XVI – YOUTH PROTECTION
Troop 1447 will operate in accordance with the BSA’s Two-Deep Leadership and Youth Protection policy. No adult leader will be left alone with a Scout (other than his/her (step) son, brother, nephew, and grandson) at any time except in the most severe emergencies. This includes merit badge counseling, Scoutmaster Conferences, or outdoor activities. Also, a minimum of four adults with a vehicle are mandatory on campouts.
ARTICLE XVII – RIGHT TO APPEAR
Any person who has a grievance against Troop 1447 or any adult leader of Troop 1447 has the right to appear before the Committee to present the grievance. However, such persons are encouraged to first seek satisfaction through the Scoutmaster and/or Committee Chair.
ARTICLE XVIII – LIABILITY
BSA insurance covers liability for injury to Scouts and leaders while participating in troop sponsored events. Often troop leaders and parents will use their personal vehicles, trailers, and equipment on troop sponsored outings. The troop must rely on the owners of these items to hold adequate insurance to cover damages to property and liability for injury, as per BSA guidelines. Annually drivers must submit proof of insurance with limits of liability to the camping chair, along with a copy of a current driver’s license.
ARTICLE XIV – REVIEW AND REVISION OF BY-LAWS
These by-laws will be reviewed at least annually by the Committee at the beginning of the calendar year. Amendments may be proposed at any time during the year, and will be reviewed by the Executive Committee at the next regular meeting.
RECORD OF APPROVAL
These by-laws were approved by a majority vote during a Committee meeting on 12/14/2016.
Troop 1447 Executive Committee, as approved by full committee